AVETIUM PAYROLL – OUR PRIVACY POLICY

1. Introduction and Overview

Welcome to Avetium Technologies ("we", "our", "us"). We are committed to protecting your Personal Data and respecting your privacy whenever you interact with our website, applications, software products, and services (collectively, the "Services").

This Privacy Policy explains how we collect, use, store, share, and protect your Personal Data, and your rights under applicable data protection laws, including the Nigeria Data Protection Act (NDPA).

This policy applies to:

• Visitors who browse our website ("Visitors")
• Customers who register or use our Services, including our proprietary software solutions and enterprise platforms ("Customers")

2. Our Products and Service Ecosystem

Avetium Technologies develops and provides proprietary software products and enterprise solutions, including but not limited to:

• Payroll processing systems
• Other proprietary business software solutions developed and maintained by Avetium Technologies

We also provide implementation, configuration, onboarding, integration, and ongoing technical support services for both our proprietary products and third-party partner platforms.

In addition, we provide implementation and support services for third-party partner subscription-based applications, including solutions provided by Zoho Corporation, Hodusoft, Zendesk, and others.

Accordingly:

• Avetium Technologies acts as a data controller in relation to its proprietary software products and internal systems.
• Avetium Technologies acts as an implementation partner and support service provider for third-party partner platforms.
• Third-party partner providers act as independent data processors responsible for hosting, infrastructure, and underlying platform operations.
• We do not own, operate, control, or have access to third-party cloud infrastructure except when it is directly hosted by us on some partner products.

3. Definition of Personal Data

"Personal Data" means any information relating to an identified or identifiable natural person, including but not limited to:

• Name, email address, phone number
• Employment, payroll, or HR-related information (where applicable in our systems)
• Financial or billing information
• Device identifiers, such as IP address
• Any information that can directly or indirectly identify an individual

4. How We Collect Personal Data

We collect Personal Data through the following channels:

4.1 Use of Avetium Proprietary Systems

When you use our proprietary software solutions, we may process:

• Employee and organisational records
• Payroll, HR, and workforce management data
• Compliance and operational data entered by customers
• System usage logs and audit trails

4.2 Third-Party Platforms

When using third-party partner applications, data is processed by the relevant platform provider under their own terms of service and privacy policies.

4.3 Website and Direct Interaction

We also collect:

• Account registration information
• Contact form submissions
• Customer support communications
• Technical and usage data (cookies, IP address)

5. Lawful Basis for Processing

If you are an individual in Nigeria, we process Personal Data on the following bases:

• Performance of a contract (delivery of Services)
• Legal and regulatory obligations
• Consent (where required, such as marketing communications — where we rely on your consent, you have the right to withdraw it, which will not affect processing that has already occurred)
• Legitimate interests of Avetium or a third party permitted by the NDPA (including service improvement, security, and operational efficiency)

6. Use of Personal Data

We use Personal Data to:

• Deliver and manage our software products and services
• Provide implementation, onboarding, and technical support
• Manage customer relationships and service delivery
• Facilitate operational processes within our systems
• Respond to enquiries and support requests
• Improve system performance and user experience
• Comply with applicable legal and regulatory obligations

7. Data Sharing and Disclosure

We do not sell Personal Data.

We may share Personal Data only where necessary:

7.1 Internal Operations

Within Avetium Technologies for service delivery, support, and system administration.

7.2 Third-Party Service Providers

We may engage third-party service providers, including cloud and software infrastructure providers such as Zoho Corporation, Hodusoft Call Center, and other partners to support service delivery. These providers:

• Act as data processors (or independent processors where applicable)
• Are contractually bound to confidentiality and data protection obligations
• Process data strictly for service delivery purposes

7.3 Legal Requirements

We may disclose Personal Data where required by law, regulation, or valid legal request.

8. Cross-Border Data Transfers

Personal Data may be processed or stored outside Nigeria depending on the systems and third-party providers used. Where cross-border transfers occur, we ensure appropriate safeguards through:

• Contractual data protection policies
• Compliance requirements followed by OEM providers
• Recognised international data protection mechanisms where applicable

9. Data Security

We implement reasonable technical and organisational measures to protect Personal Data, including:

• Access controls and authentication mechanisms
• Encryption of sensitive data
• Role-based access restrictions
• Regular monitoring and security reviews

At Avetium, we take data security very seriously. That's why we have obtained certification for industry standards such as ISO 27001 and ISO 27701.

10. Data Retention

We retain Personal Data only for as long as necessary and agreed to:

• Provide Services
• Fulfil legal and regulatory obligations
• Support operational and security requirements

11. Your Rights

You have the right to:

• 1. Access your Personal Data
• 2. Request correction of inaccurate data
• 3. Request deletion of your data
• 4. Restrict or object to processing
• 5. Data portability
• 6. Withdraw consent (where applicable)
• 7. Lodge a complaint with the Nigeria Data Protection Commission

12. Children's Privacy

Our Services are not intended for individuals under the age of 13. We do not knowingly collect Personal Data from children. If you are a parent or guardian and believe your child has provided us with Personal Data, please contact us at [email protected].

13. Third-Party Links

Our website https://avetiumpayroll.avetiumconsult.com contains links to other websites. We are not responsible for the privacy practices of third-party websites linked from our platform. We encourage you to read their privacy statements, as their policies may differ from ours.

14. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page. If changes involve disclosure of Personal Data you previously requested not be disclosed, we will contact you to allow you to prevent such disclosure.

15. Contact Us

If you have questions or concerns regarding this Privacy Policy, please contact us at [email protected].
Our office @ the 3rd Floor, Sunny Motors Building, 3 Otunba Adedoyin Ogungbe Crescent, Lekki Phase One, Lagos, Nigeria.